A Transfer Certificate (TC) is an official document issued by a school or college when a student leaves the institution. It confirms the student’s enrollment details, academic record, conduct, and clearance of dues. Parents and students frequently need a formal written application to request a TC. This article provides clear explanations, ready-to-use templates for an Application for TC, and real-world samples for the most common situations.
Application for TC
An application for TC is a formal letter written by a parent or the student (if an adult) requesting the school/college principal to issue a Transfer Certificate. It should clearly state the reason for leaving, the student’s details, and a polite request for timely issuance.
To
The Principal
[School/College Name]
[Address]
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am the parent of [Student’s Full Name], studying in Class [X], Section [Y], Admission No. [Number]. Due to [reason], we request you to kindly issue the Transfer Certificate at the earliest.
All dues have been cleared. Please do the needful.
Thanking you,
Yours faithfully,
[Parent’s Name]
[Contact Number]
[Date]
What is TC Application?
A TC Application is the formal written request submitted to the school or college authorities asking for the issuance of a Transfer Certificate.
Key points usually included:
- Student’s full name, class/section, admission number
- Reason for leaving (job transfer, relocation, change of school board, dropout, completion of studies, etc.)
- Request for TC and character certificate (if needed)
- Confirmation that all fees and library books have been cleared
- Parent’s/guardian’s signature and contact details
Schools generally process the request after verifying no pending dues and may take 3–15 working days depending on their policy.
Transfer Certificate Application for Changing School by Parents Samples
Real-world Example 1 – Relocation to another city
To
The Principal
Delhi Public School
Sector 45, Gurugram
Subject: Application for Transfer Certificate for changing school
Respected Sir,
My daughter, Ananya Sharma (Class 7-B, Admission No. DPS/2021/0456), has been studying in your school since Class 3. Due to my job relocation to Bengaluru, we are shifting our residence permanently.
I request you to kindly issue her Transfer Certificate and Character Certificate so that she can take admission in a new school in Bengaluru. All school dues have been cleared.
Thanking you,
Yours sincerely,
Rajesh Sharma
Father
Mobile: 98XXXXXX21
Date: 15 July 2025
Real-world Example 2 – Preferring a different curriculum
To
The Principal
St. Mary’s Convent School
Lucknow
Subject: Request for TC for changing school
Respected Sister,
My son, Aarav Verma (Class 5-A, Adm. No. SMC/2019/112), wishes to change school because we want him to study under the CBSE board with stronger focus on competitive exam preparation.
Kindly issue his Transfer Certificate at the earliest.
Yours faithfully,
Priya Verma
Mother
Date: 10 June 2025
Application for TC due to Parent Job Transfer
Sample:
To
The Principal
Kendriya Vidyalaya No. 2
Pune
Subject: Application for Transfer Certificate due to parent’s job transfer
Respected Sir/Madam,
I am the father of Rohan Mehta, studying in Class 9, Section C (Admission No. KV/2020/0789). I have been transferred from Pune to Hyderabad by my employer, Indian Railways, with effect from 1st August 2025.
Consequently, we are relocating to Hyderabad. I request you to kindly issue the Transfer Certificate of my son so that he can continue his studies in a Kendriya Vidyalaya at the new place.
All fees and library books have been returned.
Thanking you,
Yours faithfully,
Suresh Mehta
Father
Contact: 99XXXXXX45
Date: 20 July 2025
Transfer Certificate Application for School due to Father Transfer
Sample:
To
The Principal
Army Public School
Jalandhar Cantt
Subject: Request for TC due to father’s transfer
Respected Sir,
My son, Kabir Singh (Class 6-B, Admission No. APS/2022/334), is a student of your school. My husband, Subedar Major Ranjit Singh, has received permanent posting orders to Pathankot.
We request you to kindly issue the Transfer Certificate of Kabir so that we can admit him in Army Public School, Pathankot.
Yours sincerely,
Harpreet Kaur
Mother
Date: 5 May 2025
Transfer Certificate Application for School due to Mother Transfer
Sample:
To
The Principal
DAV Public School
Chandigarh
Subject: Application for Transfer Certificate due to mother’s transfer
Respected Madam,
I am the mother of Ishita Kapoor (Class 8-A, Adm. No. DAV/2019/567). I work as an Assistant Manager in State Bank of India and have been transferred from Chandigarh to Jaipur.
Due to this transfer, we are shifting to Jaipur. Kindly issue Ishita’s Transfer Certificate at the earliest so that she can take admission in a new school.
All dues have been cleared.
Thanking you,
Yours faithfully,
Neha Kapoor
Mother
Mobile: 98XXXXXX78
Date: 12 June 2025
Application for TC – School Drop Out
Sample (used carefully and only when genuinely required):
To
The Principal
Government Senior Secondary School
Village Rampur, Dist. Hisar
Subject: Application for Transfer Certificate – School Dropout
Respected Sir,
My son, Vikas Kumar (Class 9, Roll No. 23), has decided to discontinue formal schooling due to family circumstances and to support the household through skill training.
I request you to kindly issue his Transfer Certificate.
Yours faithfully,
Ramesh Kumar
Father
Date: 18 March 2025
Note: Many schools require a counselling session or affidavit before issuing TC for dropouts.
Application for TC from School After 12th
Sample:
To
The Principal
Modern School
Barakhamba Road, New Delhi
Subject: Request for Transfer Certificate after Class 12
Respected Sir,
I, Aditya Malhotra (Class 12 Science, Roll No. 45, Admission No. MS/2013/089), have successfully completed my Class 12 Board examinations from your school.
I request you to kindly issue my Transfer Certificate and Character Certificate for higher education purposes.
All library books and dues have been cleared.
Thanking you,
Yours obediently,
Aditya Malhotra
Date: 25 May 2025
TC Application for Changing School After 10th
Sample:
To
The Principal
Ryan International School
Noida
Subject: Application for TC for changing school after Class 10
Respected Madam,
My daughter, Sneha Gupta (Class 10-C, Adm. No. RIS/2015/234), has appeared for the Class 10 CBSE Board examinations. We wish to shift her to a residential school in Dehradun for Classes 11 and 12.
Kindly issue her Transfer Certificate at the earliest.
Yours sincerely,
Amit Gupta
Father
Date: 30 April 2025
Application for TC from College after 1st Year
Sample:
To
The Principal
Delhi University – Hindu College
Delhi
Subject: Application for Transfer Certificate after first year
Respected Sir,
I, Priya Sharma (B.A. Programme, 1st Year, Roll No. 2024/BA/1123), was admitted to your college in July 2024. Due to personal reasons and my family’s relocation to Mumbai, I am unable to continue my studies here.
I request you to kindly issue my Transfer Certificate / Migration Certificate so that I can take admission in another university.
All fees for the first year have been paid and no books are pending.
Thanking you,
Yours faithfully,
Priya Sharma
Contact: 98XXXXXX90
Date: 10 July 2025
Tips to Write Unique Application for TC From School
- Always write the application on A4 paper or school letterhead if required.
- Use formal language and correct spellings.
- Mention exact reason (job transfer, medical grounds, change of board, etc.) truthfully.
- Include complete student details: full name, class, section, admission number, father’s/mother’s name.
- Clearly state that all dues are cleared.
- Attach photocopies of fee receipts if the school asks.
- Keep the tone polite and respectful.
- Submit the application well in advance (at least 7–15 days before the required date).
- Keep a photocopy of the application and take an acknowledgement receipt.
- If applying online through the school portal, follow the same content structure.
Application for TC in Hindi
नमूना आवेदन:
सेवा में,
प्रधानाचार्य महोदय/महोदया,
[स्कूल का नाम]
[पता]
विषय: ट्रांसफर सर्टिफिकेट जारी करने हेतु आवेदन
मान्यवर,
सविनय निवेदन है कि मेरा पुत्र/पुत्री [विद्यार्थी का पूरा नाम], कक्षा [कक्षा]–[अनुभाग], प्रवेश संख्या [नंबर] आपके विद्यालय में अध्ययनरत है।
मेरे पति/मेरी नौकरी के स्थानांतरण के कारण हमें [नया शहर] जाना पड़ रहा है। अतः कृपया मेरे पुत्र/पुत्री का ट्रांसफर सर्टिफिकेट शीघ्र जारी करने की कृपा करें।
सभी बकाया राशि का भुगतान कर दिया गया है।
धन्यवाद,
भवदीय,
[अभिभावक का नाम]
[मोबाइल नंबर]
दिनांक: [तारीख]
TC Application Related: FAQs
Q1. How long does it take to get a TC?
Most schools issue it within 7–15 working days after submission of the application and clearance of dues.
Q2. Can a student apply for TC himself/herself?
Usually, parents apply for school students. College students (18+) can apply themselves.
Q3. Is a Character Certificate issued along with TC?
Many schools issue both together on request.
Q4. What if the school refuses to issue TC?
You can approach the District Education Officer or file a complaint if dues are cleared and the reason is genuine.
Q5. Is TC required for college admission after 12th?
Yes, most colleges and universities ask for original TC/Migration Certificate.
Q6. Can I get TC online?
Some private and CBSE-affiliated schools now accept online applications through their portals.
About The Author
